Built in the field, not the classroom
Capture every dollar your crew spends —
the moment it happens.
PO Desk turns field purchasing into clean accounts payable. Your crew texts or taps at the counter, gets a purchase-order number on the spot, and that PO flows straight into QuickBooks as a vendor bill — coded to the right job, and the right company.
No app to install · Works over text or web · Human-reviewed before it ever hits your books
Three steps, zero friction
From the counter to your books — automatically
No new habits to teach a crew. If they can send a text, they can run PO Desk.
Crew captures the spend
At the supply house, your tech texts the number (or opens the web form), answers a few quick prompts — company, vendor, job, amount — and snaps the invoice. Ten seconds.
A PO number is issued
PO Desk hands back a unique purchase-order number to write on the invoice. That number is the universal key that ties the card charge, the vendor invoice, and the bill together.
You review, it posts to QuickBooks
Every PO lands in your dashboard for a quick approval. One click turns it into a QuickBooks vendor bill — coded to the right expense account, job, and company file.
A purchasing engine, not a receipt app
Everything a field purchasing & AP operation needs
The PO number is the key
Every purchase gets a real PO number the instant it happens — the join key that links the credit-card charge, the vendor invoice, and the QuickBooks bill. No more reconciliation guesswork.
Real-time job costing
Tag each purchase to a company, division, job, vendor, and cost type at the source. You see true job costs as they accrue — not 45 days later when the invoices trickle in.
QuickBooks AP, automated
Approved POs become QuickBooks Online vendor bills with the right expense account, class, and customer — receipt image attached. Your bookkeeper stops chasing paper.
Multi-company routing
Run several entities? Each purchase is routed to the correct QuickBooks company file automatically. One crew, one number, the right books every time.
Receipts captured at the source
Snap the invoice at the counter and it rides with the PO all the way into QuickBooks. The paper never has to survive the ride home in the truck.
A human review gate
Nothing posts to your books without approval. Deterministic rules do the heavy lifting; a person signs off. Fully auditable — never an AI black box making entries.
Works over text or web
Your crew uses plain SMS or a mobile web page — whatever they'll actually use. Nothing to download, no logins to reset in the field.
Secure & owner-controlled
Owner dashboard with optional two-step sign-in. Crew capture is PIN-gated with lockout after repeated wrong tries. Your financial data stays yours.
Live in a day
No implementation project. Point your crew at a number, set your expense mapping, connect QuickBooks — and you're capturing spend today.
Built by a $12M contracting company
PO Desk comes from The Blue Claw Group — a Cape Cod contracting operation that scaled to eight figures a year across multiple companies. We lived the field-spend chaos: mystery charges, lost receipts, job costs that showed up long after the job was done. So we built the purchasing engine we always wished we had — and now you can run on it too.
See the whole system
Part of the Blue Claw Product Suite
PO Desk is one piece of a connected set of tools built for contractors. Ian walks through every app — from the job site to the software.
The Blue Claw Product Suite · every app, from the job site to the software · 3 minutes
Simple, honest pricing
Start capturing spend. Add AP automation when you're ready.
Every plan captures field purchases and issues PO numbers. Step up to connect QuickBooks and run multiple companies.
Starter
Capture field spend and get organized — one company.
- ✓ Web & mobile purchase capture
- ✓ Instant PO numbers
- ✓ Photo receipts
- ✓ Review dashboard
- ✓ 1 company · up to 50 POs / mo
Pro
Full AP automation into QuickBooks for one company.
- ✓ Everything in Starter, plus:
- ✓ Unlimited POs
- ✓ QuickBooks vendor-bill export
- ✓ Real-time job costing
- ✓ Receipt images into QBO
- ✓ Multi-factor secured dashboard
Multi-Company
Route spend across several entities and their books.
- ✓ Everything in Pro, plus:
- ✓ Unlimited companies & QBO files
- ✓ Per-company expense routing
- ✓ Divisions & class tracking
- ✓ Priority support & onboarding
Prices in USD. Annual billing and volume pricing available — ask us.
Web capture works instantly with no setup. SMS texting is an optional add-on — we provision a dedicated messaging number for your company (carrier registration can take a few days). Web and SMS feed the same dashboard.
Request access
Put your field spend on autopilot
Tell us where to reach you. Ian's team sets up your account and gets your crew capturing purchases — usually the same day.
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